- Present: Sean Whewell(SW), Zena Aris-Sutton, Steve Wilson(SWI), John Reed & Iain Moore
- Apologies: David Aris-Sutton
- Review of Minutes of AGM 2022 – Zena first and John second, all agreed
- Annual reports: See attached reports – read out by Zena, provided to VNM members by email.
- Election of Officers – All happy to remain as officers,
- Treasurer – Sean will continue in the role. John will do a quarterly Audit. API set up via Bank and auto adds the Quickfile.
- Secretary – Zena elected to continue and agreed to become secretary.
- New Officers – Iain Moore will become a member, JR propdosed, SWI second.
- Like to thank Jan Wooten and Emily Johnstone for their support over the years.
- Date and time of next AGM –March 2024 – Venue and Date TBC in Jan 2024
- Any other business – Thanks to Rock Mill Centre for the use of the Centre.
General Meeting Minutes on 26/3/2023
- Present: Sean Whewell, Zena Aris-Sutton, John Reed, Steve Wilson & Iain Moore
- Apologies: David Aris-Sutton
- Minutes of 23.1.23
- The Minutes of the meeting of 23.1.23 were accepted as a true and correct record.
- Matters Arising
- New volunteer Edit – Doing quizit donations conversations
- Quiz prizes – Letter to local and Non Local business update
- Got a few responses from Local – Get Fungi, Clare Allan Art, Torr vale mill, Torrside brewery, Sett Valley Cycles, Dark peak Photography, Craft Corner New Mills. Apex Travel, Spring Bank Arts
- Non-Local – Matlock Park Farm, Naze View Farm & Chatsworth House
- Digital notice board update – DCC £1000 – 3 week response.
- ZRA to update rock mill and Pantry – try to find 3rd location
- Review constitution and safeguarding policies
- Safeguarding – none needed – just review date – amend online
- Constituition – Remove cheque to sign part
- Membership – remove – add 50% quorate
- Funding – DCC, HPBC, NMTC –
- DDC – digital screen £1000 applied
- HPBC – £1995 for carnival applied
- NMTC – Flower baskets – applied (on agenda for next meeting – April)
- Co-op Funding – apply again – IM will apply
- Banners alternative to A0 posters (NMC, TYF & LSO)
- Quotes – different sizes Business – (Hyde bank Rd)
- Designs – Zena to do some drafts Landscape and Portrait
- Defib where – feedback
- Will continue to share on socials
- Canva
- Share – link and password
- Carnival Meeting
- Food & Drink sorted and booked – JF in loop
- Stalls ongoing – SW to share list
- Collection – ask Richard Body-
- ZRA to ask for volunteers – Flags and Carnival
- Pippa – workshops – to make under the sea stuff.
- Poster – SWI the chase.
- Road closure – need map send in next couple – Can we move date of renewal to end of January –
- Parade – Mostly full struggling with bands –
- Entertainment – Chinley – Sam wood academy – Chesterfield musketeers
5.Correspondence:
- Tiny Tickers – Thank you for quizit
6. Finance Update: The current bank balance is £9152.14 in credit.
The money raised from Quizits – 568 quizzes to date £47,184.13
- New Mills WI £145
- 1st New mills Scouts £126
- New Mills Maps – £125
- Tiny ticker £204
- Women after dark £133
- UR – Warm spaces £190
- New Mills Primary PTA £164
- New Mills band £164
- Received a bequest of £50
- Councillor Clarke – used community fund and New Mills Carnival and Youth Festival.
7. Media Update:
- Website page views 5595 -21%, sessions 3660 -18% versus previous 30 days
- Facebook membership was 10,947(+4%), Twitter membership 2231(-0.2%) and Instagram 2397(+1%)
8. Any Other Business:
-
- LSO – Chloe Bell Illustrator Doing a big picture – Auction picture to raise funds
- Carnival – April – set up carnival group with Trevor and jane and agree a date
- TYF – owner for TYF, Zena away and Sean remote.
9.Date, time and place of next meeting: Middle of May – Zena House