- Present: Zena Aris-Sutton, David Aris-Sutton, Edit Zsibrita, John Reed, Ann Mummery (AM) & Steve Wilson (SWI)
- Apologies: Sean Whewell (SW)
- Minutes of 13.9.23
The Minutes of the meeting of 13.9.23 were accepted as a true and correct record.
- Matters Arising
- Digital notice board update
- one damage still needs replacing –
- Advertise the notices board businesses -ZA to send out email
- Whole page/videos – £5 per week or £15 per month.
- Richard £6 per month for the year SW to send an invoice
- TYF are we doing this year? – Leave it for this year and reconsider for 2025, it might be suited to go to another organisation more focused on Youth
- Promoting easyfunding and high peak lottery – Edit will do
- Flags – White flag red heart & words VNM as long as no increase in cost – go with one-stop promotions – ZA to try and get funding
- Flower baskets, what are we doing next year? – Funding, testing & organising installation – no one to take on this project – perhaps SW might?
- Website updates
- Accommodation into groups and added Dogs welcome, along with Places to eat
- Cycling website page – Frank did 4 routes, ZA to speak to Alison about Road routes and family Friendly.
- Walking website page update – Kamoot and GPX files
- Ann Mummery will look at redesigning HOME and putting “things to do” into categories, as well as supporting with adding articles/content – ZA to connect AM to Craig J our website IT support
- LSO – Feedback
- Courtesy to ask Darren to use Power – someone takes ownership in 2024
- Main tree – a better way to put the lights on have a plan by August 2024
- 30th Nov bring it forward this one time rather than 1st week of Dec
- Card option for donations – ZA to send details ready for the next meeting
- Programme comp – no difference bigger prize £100 – £50 is better.
- Extend the event, only 3-4 hours – TBC consult with businesses/letter or in person. – ZA to draft letter
- Form- stall/entertainment Local CS entertainment good – reuse
- Wonderful to have so many volunteers
- Arrival times need to be on time for stallholders
- Carnival – Responsibilities
- Zena – Parade and booking Entertainment via Google form, schedule and briefing
- David – email council for permission, permits Street collecting, events permit, booking bins/toilet/first aid/radios – Flags (date/volunteers)
- Edit – stalls via Google form, schedule and briefing & Social
- John – road closures, booking and managing volunteers on day via Google form, schedule and briefing
- Steve – Programme via Google form – Ask Lee the deadline if need distributing by 13th May. – Manage entertainment on the day
- Jane – support with stalls and permits
- Funding (no one took ownership – maybe Sean?) & Window Comp/judging (ask at quiz maybe Ann/melody)
- Storage move – completed – confirm who has keys, need to keep an eye on cost – SW set up standing order to Martin/ZA/DA to send details to SW
- Correspondence: None
- Finance Update: The current bank balance is £9,200.55 in credit.
The money raised from Quizits for 2023 was £9,119.01
- Thornsett band £160.00
- Quizit £123.21
- Rock Mill Centre £199.00
- NM litter pick £125.00
- St Georges toddler group £190.00
- Blythe House Hospice £188.00
- crossroads Derbyshire £174.00
- Poppy appeal £165.00
- Woolly Wanderers £145.00
- LSO 23 £187.00
- New Mills Girlguiding £142.00
- Pancreatic cancer £220.00
- NM OAP dinners £200.00
- NM army cadet £122.90
- High peak homeless £317.00
- VNM £165.00
- New Mills men’s group £151.00
- Mary’s PTA £167.00
- Media Update:
- Website page views 6622, sessions 4629 -27% versus previous 30 days, total users 4070 previous 30 days
- Facebook was 11,493 (+2.2%), Twitter/X 2231(+0.0%), TikTok 61 and Instagram 2649 (+0.4%)
- Any Other Business:
- Promote more committee members – now Zena and David are giving notice as committee members, but will complete projects committed to and carnival, but take on no further projects.
- Storage pay from funds has – asking for crowdfunding, e.g. £1 per month, cricket club run a 100 club, monthly raffle – £5 per month with £100 and remaining funds go to VNM. – DA will put something together for the next meeting
- Date, time and place of next meeting AGM: ZA to ask Rock Mill Centre – Sat 24 February – 3 pm?