Who we are and what we do

History

Visit New Mills was created from a public meeting seeking volunteers in the Town Hall lecture room back in 2013.

Over it’s two years existence it has helped most (if not all) voluntary/community groups in New Mills and works to fund raise to buy assets that are used by the whole community – road signs and cones, festoon lighting, New Mills flags, market stall awnings and other boring stuff like that.

It holds regular meetings (usually every 5-6 weeks), these are minuted and include a financial report – the groups finances are managed using a package called ‘Quickfile’, members of the public can request access to view the finances

It receives donations to help fund and promote events via New Mills Town Council, High Peak Borough Council and Derbyshire County Council.

It’s main fundraising activity is via a weekly quiz that not only fills New Mills pubs but has also raised £5,000+ for all manner of local groups (New Mills Festival, One World Festival, New Mills Carnival, New Mills Heritage Centre, Oxfam New Mills, New Mills Scouts, Friends of New Mills Parks, New Mills Walkers are Welcome, New Mills Womens Group, Blythe House, New Mills Juniors Football Club, New Mills Art Theatre, New Mills Juniors Cricket Club, British Legion, New Mills Volunteer Centre to name but a few (if your group needs help raising funds please get in touch)

 

Officers

  • Beth Atkins
  • Barry Bate – Secretary
  • Mike Daniels
  • Northe Slack
  • Jan Smith
  • Sean Whewell – Treasurer

 

Constitution

CONSTITUTION for the community group known as Visit New Mills

 Name

The name of the group shall be Visit New Mills

          

The purposes of this Community Group are:

Foster a cohesive marketing strategy for the New Mills area

To increase the vibrancy and vitality of the local community of the New Mills area via the promotion of its distinctive heritage, nature, characteristics and amenities

To promote the rich cultural heritage and leisure opportunities in the area by raising awareness and encouraging participation for local people and for those from further afield

To foster the sustainable development of the local economy of the New Mills area for the benefit of the local community

To foster positive perception and identity of the area for the health and well being of the local community

To encourage the evolution of New Mills as a green transport hub to the local area, reducing car dependency by visitors wherever possible

     

Management of the Community Group

In furtherance of the charitable purposes of the Group, the management shall be carried out by a committee of officers elected at the Annual General Meeting.

 

Carrying out the purposes

In order to carry out the charitable purposes, the officers of the committee have the power to:

Produce an Action Plan which will be regularly revised

Raise funds and support for the purposes

Work in partnership with existing local groups and stakeholders

Employ volunteers

Take out necessary insurances

Carry out research

Undertake and promote a range of practical projects

Hire and purchase equipment and resources as necessary

Publicise activities and achievements

Do anything which is lawful and necessary to achieve the purposes

 

Membership

Membership shall be open to anyone interested in taking part in, or supporting, the works of the Group.

There may be an annual subscription to help pay necessary expenses – to be fixed at a member’s meeting at such a rate as is from time to time thought appropriate.

Membership shall be annually renewable – by application to the Membership Secretary

The minimum age for membership shall be 16 years of age

Once accepted by the committee, membership shall last for 3 years and may be renewed.  Officers may remove a person’s membership if they believe it is in the best interests of the Group’s purposes. The member has the right to be heard by the officers before the decision is made and can be accompanied by a friend

 

Annual General Meeting

The AGM must be held within 15 months of the previous AGM – with at least 14 days notice and an agenda given to all members

There must be at least 4 members (or 10% of total membership, whichever is the greater) present at the AGM

Every member has a vote

The officers shall present the annual reports and accounts

Any member may stand for election as an officer

Members shall elect between 3 and 7 officers to serve for the next year.  At least three (3) will retire at the next AGM but may stand for re-election

 

Committee meetings

Officers must hold at least 4 meetings a year

At least 3 officers (or 1/3 of the officers, whichever is greater) must be present at a meeting to be able to take decisions.

Officers shall act by majority decision

Specific committee roles, including those of Chair, Treasurer and Secretary, will be elected at the first committee meeting following each AGM

Minutes shall be kept for every meeting

If officers have a conflict of interest they must declare it and leave the meeting whilst this matter is being discussed or decided

During the year the officers may appoint up to 2 additional officers to support the work of the group. They will stand down at the next AGM

The officers may make reasonable additional rules to help achieve the purposes. These rules must not conflict with the constitution or the law.

 

Money and property

Money and property must only be used for  the purposes of the Group

Officers must keep accounts.  The most recent annual accounts can be seen by anybody on request

Officers cannot receive any money or property from the Group, except to refund reasonable out of pocket expenses

Money must be held in the Group’s bank account. All cheques must be signed by 2 out of 4 nominated officers

 

General meetings

If the officers consider it is necessary to change the constitution, or wind up the enterprise, they must call a General Meeting so that the membership can make the decision.

Officers must also call a general meeting if they receive a written request from the majority of members.

Officers may also call a General meeting to consult the members

All members must be given 14 days notice and told the reason for the meeting.

All decisions require a two-thirds majority. Minutes must be kept

 

Winding up – any money or property remaining after payment of debts must be given to a local enterprise with similar purpose to this Group

 

Changes to the Constitution – may be made at AGMs or General Meetings.  No change can be made that would make the organisation no longer have charitable aims

 

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