Who we are and what we do
Visit New Mills was created from a public meeting seeking volunteers in the Town Hall lecture room back in 2013.
Over it’s six years existence it has helped most (if not all) voluntary/community groups in New Mills and works to fund raise to buy assets that are used by the whole community – road signs and cones, festoon lighting, New Mills flags, market stall awnings and other boring stuff like that.
It holds regular meetings, these are minuted, published and include a financial report – the groups finances are managed using a package called ‘Quickfile’, members of the public can request access to view the finances
It receives donations to help fund and promote events via High Peak Borough Council and Derbyshire County Council.
It’s main fundraising activity is via a weekly quiz that not only fills New Mills pubs but has also raised £30,000+ for all manner of local groups (New Mills Festival, One World Festival, New Mills Carnival, New Mills Heritage Centre, Oxfam New Mills, New Mills Scouts, Friends of New Mills Parks, New Mills Walkers are Welcome, New Mills Womens Group, Blythe House, New Mills Juniors Football Club, New Mills Art Theatre, New Mills Juniors Cricket Club, British Legion, New Mills Volunteer Centre to name but a few (if your group needs help raising funds please get in touch)
- Beth Atkins
- Zena Bob Aris-Sutton (Secretary)
- Northe Slack
- Jan Smith
- Sean Whewell – Treasurer
CONSTITUTION for the community group known as Visit New Mills
The name of the group shall be Visit New Mills
The purposes of this Community Group are:
Foster a cohesive marketing strategy for the New Mills area
To increase the vibrancy and vitality of the local community of the New Mills area via the promotion of its distinctive heritage, nature, characteristics and amenities
To promote the rich cultural heritage and leisure opportunities in the area by raising awareness and encouraging participation for local people and for those from further afield
To foster the sustainable development of the local economy of the New Mills area for the benefit of the local community
To foster positive perception and identity of the area for the health and well being of the local community
To encourage the evolution of New Mills as a green transport hub to the local area, reducing car dependency by visitors wherever possible
Management of the Community Group
In furtherance of the charitable purposes of the Group, the management shall be carried out by a committee of officers elected at the Annual General Meeting.
Carrying out the purposes
In order to carry out the charitable purposes, the officers of the committee have the power to:
Produce an Action Plan which will be regularly revised
Raise funds and support for the purposes
Work in partnership with existing local groups and stakeholders
Take out necessary insurances
Carry out research
Undertake and promote a range of practical projects
Hire and purchase equipment and resources as necessary
Publicise activities and achievements
Do anything which is lawful and necessary to achieve the purposes
Membership shall be open to anyone interested in taking part in, or supporting, the works of the Group.
There may be an annual subscription to help pay necessary expenses – to be fixed at a member’s meeting at such a rate as is from time to time thought appropriate.
Membership shall be annually renewable – by application to the Membership Secretary
The minimum age for membership shall be 16 years of age
Once accepted by the committee, membership shall last for 3 years and may be renewed. Officers may remove a person’s membership if they believe it is in the best interests of the Group’s purposes. The member has the right to be heard by the officers before the decision is made and can be accompanied by a friend
Annual General Meeting
The AGM must be held within 15 months of the previous AGM – with at least 14 days notice and an agenda given to all members
There must be at least 4 members (or 10% of total membership, whichever is the greater) present at the AGM
Every member has a vote
The officers shall present the annual reports and accounts
Any member may stand for election as an officer
Members shall elect between 3 and 7 officers to serve for the next year. At least three (3) will retire at the next AGM but may stand for re-election
Officers must hold at least 4 meetings a year
At least 3 officers (or 1/3 of the officers, whichever is greater) must be present at a meeting to be able to take decisions.
Officers shall act by majority decision
Specific committee roles, including those of Chair, Treasurer and Secretary, will be elected at the first committee meeting following each AGM
Minutes shall be kept and published for every meeting
If officers have a conflict of interest they must declare it and leave the meeting whilst this matter is being discussed or decided
During the year the officers may appoint up to 2 additional officers to support the work of the group. They will stand down at the next AGM
The officers may make reasonable additional rules to help achieve the purposes. These rules must not conflict with the constitution or the law.
Money and property
Money and property must only be used for the purposes of the Group
Officers must keep accounts. The most recent annual accounts can be seen by anybody on request
Officers cannot receive any money or property from the Group, except to refund reasonable out of pocket expenses
Money must be held in the Group’s bank account. All cheques must be signed by 2 out of 4 nominated officers
If the officers consider it is necessary to change the constitution, or wind up the enterprise, they must call a General Meeting so that the membership can make the decision.
Officers must also call a general meeting if they receive a written request from the majority of members.
Officers may also call a General meeting to consult the members
All members must be given 14 days notice and told the reason for the meeting.
All decisions require a two-thirds majority. Minutes must be kept
Winding up – any money or property remaining after payment of debts must be given to a local enterprise with similar purpose to this Group
Changes to the Constitution – may be made at AGMs or General Meetings. No change can be made that would make the organisation no longer have charitable aims